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See: Gmail vs. Google Workspace: Key Differences for Consumers and Businesses
So, what do you do? I am going to show you a simple recipe for mass deletion. Unfortunately, this only works on web-based Gmail. Using the Gmail app, you can select multiple messages by selecting them one at a time and then deleting all the selected messages. The good news is that your Gmail app will thank you for taking care of it.
What will you need?
The only thing you need is a Google account and a Gmail inbox full of unread emails you don’t need to keep. If you’ve read emails you want to keep, mark them as unread or move them to another folder. Otherwise, they will be deleted.
How to delete multiple read messages at once
Open Gmail, click the “Select” dropdown and then select “Read” from the dropdown. This will select the read messages in your inbox, but not all of them. More about that later.
After selecting read messages, Gmail will display contextual options and highlight the selected messages. To delete the highlighted messages, click on the “Delete” option. That icon resembles a trash can, as seen below.
How to delete more messages at once
For better or worse, Gmail doesn’t allow users to delete more than a few messages at a time. They claim that the limit protects you from hackers. But once you’ve accumulated thousands of messages, it’s going to take some time to delete them all – and there’s no way around it.
When deleting unread messages, you should be aware that you are selecting the page and deleting it later. By default, Gmail displays 50 messages per page. When selecting messages, Gmail works with the current page, not all of your email messages.
In other words, if Gmail displays 50 messages per page and you have 30 read messages on the current page, the select method will delete 30 messages. You may have 10,000 read messages, but Gmail will delete the 30 selected messages on the current page.
See: How to Recover Google Account
Fortunately, there is another option, but it may take some time to set things up before you can use it: Choose “All” from the “Select” dropdown. Doing so displays the “Select all x conversations” link in “Primary”. To remove all messages in the “Primary” tab, click this link and click Delete. Confirm Delete Bulk to move all your email messages to the Trash folder.
Before using this method, you’ll want to move the messages you want to keep to another folder — and that’s tricky. Finding the selection or search method to find the messages you don’t want to delete can be messy and tedious. You are also opening yourself up to mistakes. It’s easy to miss important messages you should keep.
Gmail users often report that the results of this bulk deletion are a bit sticky—messages disappear but reappear later. I suspect that these bulk delete requests are very large and are ultimately issued non-stop by the server. Limiting the selection to small batches can help, but doing so requires temporarily moving messages. It’s certainly not a silver bullet by any means.
How to delete old messages using history search
If you’re still dealing with a large number of messages that you can’t delete quickly, consider deleting older messages by specifying a benchmark date in the search. For example, if you want to delete all messages that are one month old and the current date is June 25, 2023, you would enter a search string before 05/25/2023. Once Gmail highlights these messages, click Delete.
If the messages reappear, reduce the selection size by changing the search history. You may need to run some batches, but doing so may still be faster than deleting read messages on a page-by-page basis.
Deleting to reclaim storage.
If you are deleting to reclaim storage space, you must permanently delete messages in the Trash folder. Also, don’t forget about the Promotions and Social tabs — you’ll want to clean out these folders occasionally.
See: Google steps up fight against Gmail spam
And that’s how you delete bulk emails in Gmail. Enjoy exploring this reclaimed space and a more efficient Gmail app. Keep in mind that we have only reviewed a few possibilities. Once you become more familiar with selection and search, you’ll find methods that make more sense for you.
Other tips for maintaining a clean inbox
Set filters.
To set up filters in Gmail and keep your inbox organized, go to “Settings” by clicking the gear icon, then “See all settings,” “Filters and blocked addresses,” and “Create a new filter ” In the pop-up window, specify your criteria by specifying sender, recipient, subject, keywords, size, or attachments.
Once done. Click “Create filter” and choose actions such as archiving, marking as read, labeling, or deleting emails. For example, you can filter newsletters to skip the inbox, get the “Promotions” label, and then go directly to the “Promotions” folder.
Unsubscribe from any unwanted newsletters.
Unsubscribing from unwanted newsletters within Gmail is as easy as opening a newsletter email and clicking the “Unsubscribe” link near the sender’s name at the top or bottom of the message. Clicking on it will either unsubscribe you directly or redirect you to the sender’s website for confirmation. Alternatively, you can create a filter to automatically delete future emails from this sender.
How to Recover Deleted Emails from Gmail
Your deleted messages aren’t gone forever. To reclaim messages, at least for now, select the Trash folder. Select the messages you want to remove from the Trash folder. At the top of the screen, click on the ‘Transfer’ option shown. Figure E And then select a folder from the resulting list. Gmail deletes messages in the Trash every 30 days by default.
If the email is not in the trash, it can be permanently deleted. However, they are still recoverable for 25 days after they have been deleted by a Gmail administrator.
The administrator should go to “Menu,” “Directory,” and “Users.” Admin console. Then they can scroll to your name, click the “More options” dropdown, and click “Restore data.” Finally, they have to select the data range within which the email was deleted and select the “Gmail” option before pressing “Restore” to get those emails back to their inbox.
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